Privacy & Policy

Effective Date: 1 January 202

Company Name: Cosmic Division Pte Ltd

UEN: 202400141Z

Location:  8a Admiralty St FoodXchange #02-26 Singapore 757437

1. Introduction

Cosmic Division Pte Ltd (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the security of your personal and business data. This Privacy Policy outlines how we collect, use, and protect information in accordance with the Personal Data Protection Act 2012 (PDPA) of Singapore.

By engaging our services, you consent to the data practices described in this policy.

2. Information We Collect

To provide accurate accounting and corporate services, we may collect and process the following types of data:

• Company Information: Business registration details, UEN, constitution, and corporate governance documents.
• Financial Documents: Bank statements, invoices, receipts, ledgers, tax returns, and payroll information.
• Personal Data of Individuals: Names, NRIC/Passport numbers, contact details, and residential addresses of directors, shareholders, and employees (as required for payroll or ACRA filings).

3. Purpose of Collection

We collect and use this data strictly for the purpose of fulfilling our contractual obligations to you and ensuring compliance with Singaporean law. Specifically, we use your data to:

• Prepare and maintain accurate financial accounts and ledgers.
• Process payroll and manage employee records.
• File statutory returns with the Accounting and Corporate Regulatory Authority (ACRA) and the Inland Revenue Authority of Singapore (IRAS).
• Communicate with you regarding the status of your accounts and services.
• Comply with legal obligations, including Anti-Money Laundering (AML) and Counter-Terrorism Financing (CTF) regulations.

4. Disclosure of Information

We value your confidentiality. We do not sell, rent, or trade your information to third parties for marketing purposes.

We only disclose your data in the following specific circumstances:

• Regulatory Authorities: To ACRA, IRAS, CPF Board, or other government bodies when required by law to complete filings on your behalf.
• Legal Compliance: If required by a court order, legal process, or strictly necessary to protect our rights or property.

5. Data Security

We implement appropriate administrative, physical, and technical measures to safeguard your personal data and financial documents against unauthorized access, misuse, disclosure, alteration, or destruction. Access to your sensitive documents is restricted to authorized personnel who require the information to perform their duties.

6. Retention of Data

We retain your personal data and financial records only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws (e.g., the statutory requirement to keep financial records for at least 5 years). Once retention is no longer necessary, we will securely destroy or anonymize the data.

7. Your Rights (Access and Correction)

Under the PDPA, you have the right to:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request that we correct any error or omission in your personal data.
• Withdraw Consent: Withdraw your consent for us to use your personal data. Note: Withdrawing consent for essential data may render us unable to continue providing accounting services to you.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be made available to you upon request or via our standard communication channels.

9. Contact Us

If you have any questions regarding this Privacy Policy or wish to exercise your rights regarding your personal data, please contact our Data Protection Officer (DPO):

Cosmic Division Pte Ltd Email: Pedro.lim@cosmic-div.com

Address: 8a Admiralty St FoodXchange #02-26

Phone: 92366649